Project summary:
Announcement Number:
FREETOWN-2024-007
Hiring Agency:
Embassy Freetown
Position Title:
Mail Room Clerk (All Interested Applicants / All Sources)
Open Period:
05/10/2024 – 06/06/2024Format MM/DD/YYYY
Vacancy Time Zone:
GMT
Series/Grade:
LE – 0130 5
Salary:
SLL Le52,390 /Per Year
Work Schedule:
Full-time – Monday to Thursday 08:00- 17:15 Friday 08:00- 13:00
Promotion Potential:
LE-5
Duty Location(s):
1
in
Freetown, SL
Telework Eligible:
No
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM – FP is 9. Actual FP salary determined by Washington [*****]
• All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is: Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (5 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Duties:
The Mailroom Clerk receives, dispatches, sorts, and distributes mail from multiple sources. These include but are not limited to local and international mail, diplomatic pouch material, and commercial courier services. The incumbent spends a large percentage of the time serving customers at the Mailroom service window. The incumbent is supervised by the Mailroom Supervisor with overall supervision by a designated Information Programs Center employee.
Qualifications and Evaluations
Requirements:
EXPERIENCE: One (1) year of experience in customer care, office assistance, or clerical work.
JOB KNOWLEDGE: Knowledge of standard office practices. Knowledge of Department of State DPO, Pouch, and host country post regulations and
procedures; knowledge of local post offices, airport, and train facilities, as well as a local courier systems; good understanding of Mission’s organization, function, personnel, and practices of the agencies to which mail service is provided.
Education Requirements:
Successful completion of high school or local equivalent.
Evaluations:
LANGUAGE: English level III (Good working knowledge) Reading/Writing/Speaking is required.
Krio level III (Good Working Knowledge) Reading/Writing/Speaking is required.
SKILLS AND ABILITIES: Good organizational skills, thoroughness and accuracy in processing documentation, ability to work well in a team environment. Must have user knowledge of Microsoft Office Suite (Excel, Word, and Outlook). Must maintain a courteous and professional demeanor and possess excellent customer service skills. Must be able to work independently on a routine basis. Must have a valid driver’s license valid over six years category B. Must be willing to work flexible hours, if required. Must be able to lift 70 pounds and safely move up to 250 pounds with assistance from coworkers or use of mechanical devices. Maximum lift requirements may be subject to local regulations.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The [*****] Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion,, national origin, age, disability, political affiliation, marital status, orual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the [*****] Mission in Sierra Leone may receive a compensation package that may include health, separation, and other benefits.
1.
1. Housing/Rent Allowance 25% (Annual Basic salary) paid yearly.
1.
• Transportation Allowance 30% (annual Basic Salary) paid Bi-Weekly.
• Leave Allowance
• Meal Allowance
• 13th Month Bonus
• Miscellaneous Benefit Allowance.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible [*****] Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible [*****] Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information ([*****], what is an EFM, USEFM, AEFM, MOH, [*****]) and for additional employment considerations, please visit the following link.
How to Apply:
All candidates must be able to obtain and hold a medical and security clearance
To apply for this position, click the “Bid Application” button.
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Residency and/or Work Permit
• Language Scores (if available)
• Driver’s License Category B
• Certificate or License
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the [*****] Mission in Sierra Leone.
