Project summary:
Chemonics seeks an Operations Assistant for the ongoing USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Sierra Leone. The project aims to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief, the President’s Malaria Initiative, and Population and Reproductive Health.
The Operations Assistant will provide operational/administrative and HR assistance to support the implementation of GHSC-PSM project activities in Sierra Leone. This position will be based in Freetown, Sierra Leone. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities include:
Administration
Provide day to day office operations support
Provide, coordination support and logistics management for project meetings, workshops, and trainings
Assist with international and domestic travel arrangements, clearances, and hotel reservations for all short-term consultants traveling to the field, and local staff traveling to other districts
Human Resources Management
Support human resources needs including posting job advertisements, scheduling interviews, maintaining personnel files, and drafting employment agreements and amendments
Manage timely collection of timesheets for all short-term and long-term project employees, review timesheets for accuracy and file appropriately
Procurement:
Receive and review vendor invoices and submit for payment
Under the supervision of the Operations and Finance Manager, support procurement of all office equipment, furniture, supplies, services, etc. in line with USAID regulations and
Chemonics policies
Draft project procurement documents including procurement action requests, negotiation memos, purchases orders, RFQs or RFPs, and fixed price subcontracts
Maintain clear and concise procurement files and procurement tracking systems that document project compliance with USAID regulations and Chemonics policies
Conduct inventory tracking and management of all project property
Develop and maintain basic administrative systems to ensure project compliance with USAID and Chemonics policies.
Qualifications:
High school diploma required, Bachelor’s preferred
Minimum of two years of relevant working experience in operations and administrative areas (including procurement, human resources, etc.)
Experience working on USAID or other donor-funded projects, preferably with responsibilities in procurement, human resources, and/or operations, highly preferred
Basic financial management experience preferred
Strong understanding of the operating environment in Sierra Leone
Able to work in a fast-paced environment and handle multiple responsibilities
Strong interpersonal, written, and oral communications skills, excellent organizational skills and strong attention to detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat
Demonstrated leadership, versatility, and integrity
Fluent written and oral English communication skills are required
Location of Assignment:
The Operations Assistant will be based in Freetown, Sierra Leone.
Application instructions:
Please send an email with your CV and cover letter attached and “Operations Assistant” in the subject line to [*****] 5th July 2024. No telephone inquiries, please. Chemonics will contact finalists.
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion,, national origin, political affiliation,ual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: [*****]
